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Purchasing Assistant

Job Title:
Purchasing Assistant
County Name:
York County
Position Summary

The Purchasing Assistant is responsible for processing invoices for all County Departments on a daily basis and to provide assistance in locating various items at the lowest possible cost. Assist with packing stock for deliveries to various departments.
He/she is responsible for analyzing/procuring office supplies charged to the County Procurement card.

Essential Duties and Responsibilities


  • Review all incoming invoices for errors and amend as needed
  • Record, scan, and process invoices
  • Responsible for packing and unpacking of stock orders approximate 3 times per week.
  • He/She will assist in processing purchase orders in the absence of the Assistant Purchasing Director.
  • Must be able to research problems and assist all departments with the return of supplies to vendors.
  • Will be called upon to assist the Director with projects throughout the year.
  • Must have good communications skills and the ability to deal with vendors, department heads, elected officials, and other individuals to achieve common goals.
  • Other reasonable duties assigned by supervisor. 
  • Fully cross trained in Assistant Purchasing Director position in case of illness or vacation.
  • Ability to enter orders confidently on website’s with limited errors.
  • Process and prepare excel worksheet daily of all invoices before forwarding to Controllers Office.
  • Assist to maintain stock software and confirm all handheld mobile computers are functioning correctly periodically.
  • Assist in physical stock count 1 time per month to reconcile with stock software.
  • Reconcile and audit credit card statement monthly
  • Retrieve and process interoffice and post office mail daily.


Essential Requirements


  • Must have a high school diploma
  • Business School Training would be preferred
  • Must be able to handle multiple tasks at once.
  • Working Knowledge in using PC’s including Microsoft Office (word, excel and outlook), internet and various software packages.
  • Accurate, organized, self-motivated and detail oriented.
  • Ability and willingness to maintain effective working relationships with co-workers, callers, visitors and personnel from other departments and the public.
  • Must have minimal errors when completing all duties
Posting Date:
Thursday, January 27, 2022
Expiration Date:
Monday, February 28, 2022
Contact Name:
York County