Exhibitor and Booth Registration

Conference registration is available for associate vendors, non-associate vendors and state agencies interested in purchasing exhibit hall booth space. You will receive instructions to select your booth space in your Conference registration confirmation. 

Registration does not include a hotel room. After you have registered for the Conference, be sure to make your overnight room reservation with either the Wyndham Gettysburg or Courtyard by Marriott Gettysburg. 

Booth fees vary depending upon whether your company is an associate member vendor and if you are coming only for the trade show only or staying for the full Conference. See the 2024 CCAP Exhibit Hall Rates (PDF) to determine booth cost. Associate member vendors receive reduced registration rates for exhibiting. 

CCAP kindly requests that booths on ends not be moved sideways or in any other configuration. We request that booths stay where they are placed by CCAP. If they are moved, it makes it harder to see the booths around them. Thank you for adhering to this CCAP policy.

Users will be unable to complete registrations if they are using Internet Explorer. The registration platform has been successfully tested in these compatible browser – Google Chrome, Mozilla Firefox and Microsoft Edge.  

Each booth space purchase includes: 

• 8’ x 8’ booth area with a 6’ table, on space may be purchased per company 
• Two individual Conference registrations - trade show only or full Conference for exhibitors 
• Wireless internet service is complimentary 
• For electricity, exhibitors must contact the Wyndham Gettysburg directly; forms are available in your exhibitor service packet after your booth is reserved 
• Sunday’s Welcome Reception, Monday’s breakfast, luncheon and prize drawings are held in the Exhibit Hall to drive traffic to your booth 
• Exhibitors are invited to decorate their booth to coincide with the Conference’s theme, Past to Present: Pennsylvania’s Legacy Unites in Gettysburg

Information for Registered Exhibitors

• CCAP 2024 Exhibitor (PDF) Rules, Regulations and Policies
• Booth Selection Form – To select your preferred booth location in the Exhibit Hall 
• 2024 CCAP Exhibit Hall Rates (PDF)
• Exhibitor Personnel Changes (PDF)
• Current Exhibit Hall Layout (PDF) as of April 12

Drayage Services

There are 82 booths on the exhibit floor that measure 8’ deep by 8’ wide and include on 6’ skirted table, two chairs, a head sign and a wastebasket – 64 in the main hall and 18 in the foyer outside the main hall. The 8’ high back drape for booth spaces will be alternating blue, gray, gold and white.; there is not pipe and drape surrounding the tabletop displays. The theme for the Annual Conference and Trade Show in Adams County is Past to Present: Pennsylvania’s Legacy Unites in Gettysburg. 

This year’s exhibit hall is carpeted. Electricity and additional furniture may be purchased using the Exhibitor Service Kit (PDF). The Wyndham Gettysburg has complimentary WiFi Internet access in the exhibit area. Electricity and furniture beyond the standard pieces described above is not included in the booth registration fee.  

If you have questions regarding drayage services or orders, please contact General Exposition Services at (610) 495-8866 and mention you are attending the CCAP Annual Conference and Trade Show.

Cancellation Policies

Please understand that we must adhere to the deadlines and policies below in order to ensure accurate registration and hotel planning. Advance payment of all fees is required prior to the Conference. No badges will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no shows will be billed. 

Cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 22, 2024 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted for each refund requested. Cancellations received after the July 22 deadline are not refundable. Registrations are transferable to another individual. Regardless of initial method of payment, all refunds are issued via a CCAP check. 

Cancellation of Booth Space: Cancellations must be submitted via email to Patty Stroble and must be received by 4 p.m. on July 12, 2024 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund. Cancellations received between 4 p.m. on July 12 to 4 p.m. on July 22 will also be subject to an additional cancellation fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 22, 2024.

Exhibitor Personnel Changes (PDF)

Exhibit Hall Schedule

Sunday, August 4, 2024 

• noon – 4 p.m.       Exhibitor Set Up and Registration  
• 4 – 6:30 p.m.         Exhibit Hall Open 
• 5 – 6:30 p.m.         Welcome Reception in the Exhibit Hall

Monday, August 5, 2024 

• 7:30 a.m.                 Exhibitors May Enter Exhibit Hall 
• 7:30 – 8:30 a.m.     Breakfast in the Exhibit Hall  
• 8 a.m. – 1:15 p.m.   Exhibit Hall Open 
• 8 a.m. – 3 p.m.       Conference Registration 
• 8:30 – 10:30 a.m.   Opening General Session 
• 9 a.m.                      Guests/Children Assemble for Prizes 
• 10:45 – 1:15 p.m.     Visit with CCAP’s Exhibitors 
• 11 a.m.                     CCAP Prize Drawings 
• 11:30 – 1 p.m.          Lunch with CCAP’s Exhibitors 
• 12:30 p.m.               Exhibit Hall Prize Drawings  
• 1:15 p.m.                  Exhibit Hall Closes 
• 1:30 – 2:45 p.m.      Breakout Sessions 
• 2:45 – 3 p.m.           Refreshment Break 
• 3 – 4:15 p.m.           District Meetings 
• 6 p.m.                      Evening Event  

Conference Sponsorships

Sponsorship Opportunities are available for interested companies. The sponsorship contract must be submitted by July 12, 2024, in order for CCAP to actualize all sponsorship benefits. After July 12th, you may still be able to be a sponsor, but all benefits might not be available. Please contact Patty Stroble to confirm availability of benefit at (717) 736-4739. Access the sponsorship opportunities on the Sponsorships and Vendor Opportunities page.

Hospitality Events

Hospitality Events may be booked directly with either the Wyndham Gettysburg or the Courtyard by Marriott Gettysburg. Access information on the hospitality functions on the Sponsorships and Vendor Opportunities page.