Director of Records Management
Job Title:
Director of Records ManagementCounty Name:
Westmoreland County
OVERALL OBJECTIVE OF JOB
To oversee and direct the retention, release, and disposal of County Records and provides advice, and technical assistance to the Courts, Elected Officials and Department Heads concerning policies, regulations or standards for records management; supervises department employees in the transfer and disposal of County Records to ensure compliance with state and federal regulations. Acts as County Open Records Officer.
ESSENTIAL FUNCTIONS OF JOB
1. Plans, directs and administers all duties of the department including the Records Center, Scanning and Micrographics and Retention and Disposal.
2. Established and determines workflow scheduling and projects.
3. Prepares department budget and monitors expenditures.
4. Authorizes payment of department expenses.
5. Supervises and directs department staff, provides coaching, discipline as necessary.
6. Reviews, develops and maintains departmental policies and procedures consistent with best practices for Records Management.
7. Coordinates and interacts with the Courts, Elected Officials and Department Heads and other agencies to resolve problems.
8. Serves as Administrator to the Records Improvement Fund Committee.
9. Prepares and enters employee payroll into payroll system; maintains related reports and necessary documents.
10. Creates and maintains Records Center box inventory, indexes, inventories and finding aides.
OTHER DUTIES OF JOB:
SUPERVISION RECEIVED:
Receives minimal supervision from Executive Director of County Information Systemsn regard to daily work duties.
SUPERVISION GIVEN:
Directly supervises the Sr. Micrographics Operator, Micrographics Operators, and Records Center Clerks.
WORKING CONDITIONS:
1. Works indoors in adequate work space and lighting, temperatures and ventilation.
2. Varying indoor exposure to dust/dirt and aging paper records.
3. Works indoors with average exposure to noise and stress, but subject to frequent disruptions.
PHYSICAL AND MENTAL CONDITIONS:
QUALIFICATIONS:
To do this job successfully, an individual must be able to perform each essential duty satisfactorily. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
A. EDUCATION/TRAINING
Bachelor's degree in related field; training in management and administration.
B. WORK EXPERIENCE
2-4 years working experience in Records Management, retention and disposal; or an acceptable combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.
2. Must possess effective communication skills.
3. Must possess initiative and problem solving skills.
4. Must possess ability to function independently, have flexibility and personal integrity and the ability to work effectively with the Public, co-workers and others.
5. Must possess ability to maintain confidentiality in regard to record information and records.
6. Must possess the ability to make independent decisions when circumstances warrant such action.
7. Must possess some knowledge of Federal, State programs, and resources regarding records management.
8. Must possess knowledge and procedures of operating a computer and a variety of other equipment.
9. Must possess ability to interpret and analyze applicable laws, rules and regulations and to explain same to others in clear and logical manner.
To oversee and direct the retention, release, and disposal of County Records and provides advice, and technical assistance to the Courts, Elected Officials and Department Heads concerning policies, regulations or standards for records management; supervises department employees in the transfer and disposal of County Records to ensure compliance with state and federal regulations. Acts as County Open Records Officer.
ESSENTIAL FUNCTIONS OF JOB
1. Plans, directs and administers all duties of the department including the Records Center, Scanning and Micrographics and Retention and Disposal.
2. Established and determines workflow scheduling and projects.
3. Prepares department budget and monitors expenditures.
4. Authorizes payment of department expenses.
5. Supervises and directs department staff, provides coaching, discipline as necessary.
6. Reviews, develops and maintains departmental policies and procedures consistent with best practices for Records Management.
7. Coordinates and interacts with the Courts, Elected Officials and Department Heads and other agencies to resolve problems.
8. Serves as Administrator to the Records Improvement Fund Committee.
9. Prepares and enters employee payroll into payroll system; maintains related reports and necessary documents.
10. Creates and maintains Records Center box inventory, indexes, inventories and finding aides.
OTHER DUTIES OF JOB:
- Attends meetings and trainings.
- Assists departmental employees with projects.
- Performs other job related duties as required.
SUPERVISION RECEIVED:
Receives minimal supervision from Executive Director of County Information Systemsn regard to daily work duties.
SUPERVISION GIVEN:
Directly supervises the Sr. Micrographics Operator, Micrographics Operators, and Records Center Clerks.
WORKING CONDITIONS:
1. Works indoors in adequate work space and lighting, temperatures and ventilation.
2. Varying indoor exposure to dust/dirt and aging paper records.
3. Works indoors with average exposure to noise and stress, but subject to frequent disruptions.
PHYSICAL AND MENTAL CONDITIONS:
- Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching as necessary to carry out job duties.
- Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; and torso as necessary to carry out job duties
- Must be able to occasionally climb ladders from 6 to 12 feet high.
- Medium work with occasional lifting/carrying of objects with a maximum weight of 50 pounds.
- Must be able to cope with the physical, mental and emotional stress of the job.
- Must be able to pay close attention to details and concentrate on work.
- Maintains emotional stability during stressful situations.
QUALIFICATIONS:
To do this job successfully, an individual must be able to perform each essential duty satisfactorily. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
A. EDUCATION/TRAINING
Bachelor's degree in related field; training in management and administration.
B. WORK EXPERIENCE
2-4 years working experience in Records Management, retention and disposal; or an acceptable combination of training and experience.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Must be able to speak and understand the English language in an understandable manner in order to carry out essential functions of job.
2. Must possess effective communication skills.
3. Must possess initiative and problem solving skills.
4. Must possess ability to function independently, have flexibility and personal integrity and the ability to work effectively with the Public, co-workers and others.
5. Must possess ability to maintain confidentiality in regard to record information and records.
6. Must possess the ability to make independent decisions when circumstances warrant such action.
7. Must possess some knowledge of Federal, State programs, and resources regarding records management.
8. Must possess knowledge and procedures of operating a computer and a variety of other equipment.
9. Must possess ability to interpret and analyze applicable laws, rules and regulations and to explain same to others in clear and logical manner.
Posting Date:
Friday, April 17, 2026
Expiration Date:
Friday, May 1, 2026
Contact Name:
Lacey Perry
Address:
2 North Main St. Greensburg, PA 15601
Phone:
(724) 830-3014