Administrative Assistant- Prothonotary's Office
Job Description
Department: Prothonotary
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: First Deputy, Second Deputy
Supervises: N/A
Job Summary:
Provide specialized administrative and clerical support, ensuring an efficient flow of civil cases from initiation through disposition.
Essential Job Functions:
- Accept and prepare specialized civil court documents as required by Pennsylvania civil procedure and local rules.
- Assists attorneys, litigants, and customers at the counter or on the phone with a wide variety of legal tasks.
- Answers telephone and takes messages or transfers calls to proper individuals.
- Compiles trail lists based upon information provided by attorneys or pro se litigants.
- Prepares and processes required civil court documents and forms as required.
- Participates in selection of jurors, and delivery of verdict in open court during each civil trial term.
- Opens, processes, and tracks a vast assortment of mailed documents within 48 hours of receipt.
- Processes and tracks Pennsylvania Department of Revenue filings and other secured transactions while maintaining consistent open communication.
- Prepares and processes appeals to higher courts, exemplified records, subpoenas, divorce decrees, transfer cases and writs with complete accuracy.
- Executes United States passport applications and mails to passport office following all guidelines and procedures as established by the Department of State.
- Maintains accurate files or other confidential department documents as requested and as necessary.
- Verifies all requirements have been met prior to forwarding divorce documents to the Court Administrator’s office for disbursement to the assigned Judge.
- Accepts judgments and appeals on Magisterial District Judge dispositions, to include processing necessary funds and supersedeas as allowed by law.
- Processes Protection from Abuse, Sexual Violence Protection, and Protection from Intimidation petitions and Orders with exceptional attention to detail; works closely with various agencies and law enforcement offices. Ensures all documents are entered accurately into the Protection from Abuse Database and submitted to Pennsylvania State Police.
- Actively participates in all required department meetings monthly.
- Ability to effectively interact with Court of Common Pleas Judges, their staff, and all other County employees.
Minimum Requirements to Perform the Work:
Education:
- High School diploma or equivalent.
- Operating knowledge of Microsoft Office suites
- Strong customer service skills.
Work Experience:
- 2-3 years working experience in office environment, county government or court system or any acceptable combination of equivalent training and/or experience.
Company Description
Mission Statement: To provide impactful and essential county services in the most effective, courteous, and financially responsible manner possible.
We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!
TECHNOLOGY SUPPORT/ISSUES WITH APPLYING:
If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov.
EMAIL CONFIRMATION:
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Benefits
Medical Benefits:
- Capital Blue Cross Medical Insurance
- Health Savings Account
- Wellness program with wellness incentives
- Capital Blue Cross Vision Insurance
- United Concordia Dental Insurance
Retirement Benefits:
- County Retirement Pension
- 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
- Fully vested after 5 years of credited service
- Normal Retirement Options:
- Age 55 with 20 years of credited service
- Age 60 with any amount of credited service
- Voluntary 457b Deferred Compensation Plan
- Military Time Buy Back Options
Paid Time Off:
- Vacation
- 10 days per year, accrued per pay period (Non-Exempt)
- 15 days per year, accrued per pay period (Exempt)
- Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
- Personal
- 3 Personal days per year, pro-rated based on starting date
- Sick
- 5 Sick days per year, pro-rated based on starting date
- 12 Paid County Holidays
- No waiting period to receive paid holidays
Additional Benefits:
- Educational Assistance
- 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
- Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
- Employee Assistance Program
- Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
- Flexible Spending Account
- Dependent Care Account
- Short Term Disability
- Long Term Disability
- Life Insurance
Cumberland County is committed to diversity, equal opportunity, and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We are committed to compliance with all fair employment practices regarding citizenship and immigration status.