Deputy Election Coordinator and Registrar

Union County is seeking a full-time, detail-oriented, motivated professional to join our Elections Office as a Deputy Election Coordinator & Registrar. This position plays a critical role in supporting the administration of secure, accurate, and efficient elections and voter registration processes for the County.

The Deputy Election Coordinator & Registrar assists in planning, directing, and coordinating countywide voter registration and election operations. This includes preparing ballots and election materials, overseeing polling book distribution, ensuring compliance with federal and state voter registration requirements, assisting with the conduct of elections, and certifying election results. The position also provides administrative supervision to office staff and part-time election workers. 

Salary Range:  $41,350 - $43,444 (Based on Experience)

Key Responsibilities

• Assist in preparing ballots for all elections, including electronic, absentee, mail-in, and provisional ballots.
• Supervise preparation, distribution, and control of district polling books and election materials.
• Oversee the receipt, processing, and filing of voter certifications following each election.
• Help coordinate the conduct of all County elections, supervise vote counting or recounts, and certify final results.
• Assist in planning and directing voter registration processes across the County.
• Ensure registration records remain accurate and up to date by purging and adding voter information.
• Supervise preparation of master street lists and manage address verification mailings in accordance with the statewide SURE system.
• Provide information to voters, candidates, and the public regarding election procedures and registration requirements.
• Respond to routine questions and concerns, research issues, and resolve problems or route inquiries appropriately.
• Process election and registration documentation, maintain records, enter data in SURE, and compile reports.
• Manage incoming/outgoing mail, prepare forms and correspondence, and support general office operations.
• Maintain electronic and hard copy filing systems; scan, file, archive, or destroy records per retention guidelines.
• Research, compile, and analyze data related to elections and voter registration.
• Prepare reports, schedules, logs, lists, charts, and other documentation as needed.  

Minimum Qualifications

• High school diploma or GED.
• At least three years of clerical or administrative experience, or an equivalent combination of education, training, and experience.
• Ability to learn and apply election principles and practices.
• Strong analytical, organizational, customer service, and communication skills.
• Ability to operate computers and general office equipment, including word processing, spreadsheet, and database applications. 

Work Environment & Physical Requirements

• Tasks may involve moderate physical effort, including lifting 25–50 pounds, stooping, kneeling, or balancing.
• Must be able to perceive visual and auditory cues and communicate effectively.
• Work is typically performed indoors without exposure to adverse conditions. 

Candidate must complete a satisfactory pre-employment drug screening, criminal background investigation, and complete reference check.

Review of applications and resumes will begin December 17, 2025.

Position will be posted until filled.

Union County is an EEO Employer.