Annual Conference and Trade Show
August 1 - 4, 2021
Hershey Lodge
Dauphin County, PA 
​The CCAP Annual Conference and Trade Show is the Association's premiere event, hosting more than 500 guests over the duration. The Conference features timely speakers, great educational sessions, exhibitors and time with your colleagues. While we are unable to accommodate guest and child registrations for the Conference this year, we still encourage members to bring their families to Hershey to enjoy the local attractions. Sponsorships and exhibit booths are available to vendors. 
 

​2021 CONFERENCE MATERIALS

The CCAP Annual Conference is currently scheduled to be held as an in-person meeting event. CCAP is committed to providing a safe Conference environment for all attendees. CCAP staff, in partnership with the Hershey Lodge, will continue to monitor the evolving pandemic situation along with federal, state and local safety protocols. Our intent is to present the Annual Conference in a manner that ensures the safety of our attendees, CCAP staff and conference facility employees while still delivering the education, speakers, networking and exhibit opportunities that are hallmarks of our Conference. 
 

 

  • Promotional Brochure (PDF)
    Includes registration information, hotel and facility information, special events and vendor/exhibitor materials.

 

CCAP COMMITTEE MEETINGS
 
As you may know, CCAP has policy committees that meet to discuss policy issues impacting counties, including, Agriculture, Assessment and Taxation, Community and Economic Development, County Governance, Courts and Corrections, Elections Reform, Energy Enviornment and Land Use, Human Services, and Military and Veterans Affiars. The nine CCAP policy committees, typically meet in conjunction with the CCAP Annual Conference and will be held virtually the week of July 19, 2021. Each committee will be meeting to discuss issues on their workplans, legislation of interest and other issues that may come before the committee. All policy committee meetings are open to CCAP members and conference attendees to observe, but please note active participation will be limited to committee members only.
 
  • Complete schedule and log-in information will be available soon.

COMMITMENT TO WELL-BEING

​CCAP is committed to taking precautions that provide a safe environment for all event attendees and staff. The association has developed Commitment to Well-Being guidelines and safety practices that all registered attendees are expected to follow. By checking the boxes during the online registration process, you are agreeing to adhere to these guidelines and safety practices.  

CONFERENCE ATTENDEE REGISTRATION
You will receive an immediate confirmation upon completing the online registration process.
 
  • County Member/Non-Exhibiting Individual Vendor and State Agency Online Registration
    County member registration applies to county officials and staff; Non-exhibiting individual vendor and state agency registration applies to vendors or state agency personnel attending the Conference, but not purchasing booth space.

    PROMO: Get four registrations for the price of three! Register four county members online and CCAP will reimburse the county for the fourth person's registration fee after the Conference.
 
BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION
Limit of one space may be purchased per exhibiting firm (wait list will be implemented if more than one booth is requested). Only one company is permitted to be registered per booth. Each booth purchase includes two exhibitor personnel registrations. Due to social distancing guidelines, a limit of one exhibitor personnel may occupy the booth space at a time. Booths are available and location is assigned on a first-come, first-paid basis. An electronic booth selection form will be sent to you upon completion of this online registration and submission of payment for booth space. 
 
 
 
Information for Registered Exhibitors
Additional information is available for registered exhibitors including the booth selection process and drayage services such as electricity, shipping, additional furniture, etc.

PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.

All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 16, 2021 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 16, 2021; cancellations received after 4 p.m. on July 16 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.

Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 5, 2021. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 16, 2021; cancellations received after July 16 will be subject to an administrative fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 16. Regardless of initial payment method, all refunds will be issued via check from CCAP.

​HOTEL RESERVATIONS
  
 
The deadline to reserve your room at Hershey Lodge for the Conference group rate of $249 per room/per night for single or double occupancy is 5 p.m. on July 9, 2021, or until the room block is sold out, whichever comes first. Availability, as well as the Conference rate, cannot be guaranteed for reservations received after 5 p.m. on July 9. The rates listed do not include the six percent sales tax and five percent local occupancy tax on each room.
 
At this time the Lodge is only accepting reservations by phone at (855) 729-3108. When making your reservation, please mention CCAP to receive the Conference room rate.
 
Check in time is 4 p.m. and check out time is 11 a.m. Late checkouts cannot be guaranteed for Wednesday. The Lodge will store your luggage until the Conference concludes.
 
Self parking at the Lodge in any surface lot is complimentary. Valet parking in the parking garage is available for $27 per day.
 
Direct Bill Information for Counties: Counties needing to establish a direct billing account for their Conference overnight room charges must first make your room reservations by phone by calling (855) 729-3108 and securing the room with a credit card. After the room reservation is made, please download and complete the hotel's direct billing application (PDF). The Hershey Lodge also requires a letter on county letterhead to accompany the application. The letter must state your county would like to establish a direct billing account, what charges the county will pay for, a list of county staff covered by the direct bill, their room reservation confirmation numbers and the dates of their stay. Include your correct billing address and the county contact responsible for approving the final bill. Send the application and letter to Caroline Kunisky, Hershey Lodge, 325 University Drive, Hershey, PA, 17033. Direct questions to Caroline at (717) 508-2614.
 
2021 ANNUAL CONFERENCE SPONSORS 
 
Sponsorship opportunities (PDF) are available to interested vendors. The sponsorship contract (PDF) should be submitted no later than July 16 to ensure the full benefits of sponsorship are available. After July 16, please contact Mandi Glantz to confirm availability of benefits. Thank you for your support!
Blue Ribbon Conference Sponsors
 




 
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Red Ribbon Conference Sponsor

QUESTIONS

 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x3334
Direct Phone: (717) 736-4734

 

Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771

 

Vendor or Academy Questions
Mandi Glantz, CAE
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org  

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ACTIVITIES IN DAUPHIN COUNTY, PA

For more information on Dauphin County and the surrounding countryside, please visit:

 Hershey Harrisburg Regional Visitors Bureau 

ADDITIONAL VENDOR OPPORTUNITIES

Advertising

There will be no printed Conference Program distributed on-site this year. A Conference Supplement will be printed and mailed with the Fall edition of Pennsylvania County News magazine (mid-October) to the full CCAP membership.

Sponsorship
Hospitality
Vendor Night - Monday, August 2 
CCAP has not scheduled any events this evening to allow vendors to host public or private hospitality functions or events.

CCAP ANNUAL AWARDS

Annually, CCAP recognizes individuals who have made significant contributions to county government. The 2021 CCAP Annual Awards will be presented at the CCAP Annual Conference at the Hershey Lodge on Tuesday, August 3 at 6:30 p.m.:  

SPECIAL EVENTS AND ACTIVITIES

CCAP Gift Drawings

All registered CCAP county members have the opportunity to participate in prize drawings during the Conference. The drawing prizes are items donated by counties attending the Conference. Full details are available on the Gift Drawing Flyer (PDF).
 
Conference-Wide Evening Event
Monday, August 2 at 6 p.m. 
 
CS McKee invites all Conference attendees to enjoy an evening of fun and relaxation on Monday evening of the Conference at the Picard Grand Pavilion, at the Hershey Country Club. The evening will start at 6 p.m. with cocktails and dinner at 6:30 p.m. with plenty of indoor and outdoor seating complimented by beautiful views. CS McKee will provide guests with driving direction to the pavilion, located approximately 3.9 miles from the Hershey Lodge. Dress is summer casual.
Please RSVP with your attendance plans to Mark Gensheimer by July 22. July 22. We look forward to seeing all Conference attendees at the event!