Annual Conference and Trade Show

 

August 5 - 8, 2018
Wyndham Gettysburg and Gateway Campus
Adams County, PA

The CCAP Annual Conference and Trade Show is the Association's premiere event, hosting more than 500 guests over the duration. Members are encouraged to bring their families to this summer Conference. Sponsorships and exhibit booths are available to vendors.

​2018 CONFERENCE MATERIALS

 

  • Promotional Brochure (PDF)
    Includes registration information, hotel and facility information, special events and vendor/exhibitor materials.

 

 

​CONFERENCE ATTENDEE REGISTRATION

You will receive an immediate confirmation upon completing the online registration process.
 
*Please note: All CCAP Conference online registrations will now ask for basic emergency contact information to allow for maximum preparedness in the event of an emergency during one of our Conferences. Please see our flyer (PDF) for more information.
 
  • County Member/Non-Exhibiting Individual Vendor and State Agency Online Registration
    County member registration applies to county officials and staff; Non-exhibiting individual vendor and state agency registration applies to vendors or state agency personnel attending the Conference, but not purchasing booth space.

    PROMO: Register four county members online and CCAP reimburse the county for the fourth person's registration fee after the Conference. Get four registrations for the price of three!

 

BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION

For purchase of booth space - each booth purchase includes two exhibitor personnel registrations. Booths are available and location is assigned on a first-come, first-paid basis. An electronic booth selection form will be sent to you upon completion of this online registration and submission of payment for booth space. 

PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.

All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 20, 2018 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 20, 2018; cancellations received after 4 p.m. on July 20 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.

Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 6, 2018. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 6, 2018; cancellations received after July 6 will be subject to an administrative fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 20. Regardless of initial payment method, all refunds will be issued via check from CCAP.

HOTEL RESERVATIONS

The Gateway Gettysburg campus, which encompasses the Wyndham Gettysburg, the Courtyard Marriott Gettysburg and the Gateway Theater, is the site of all CCAP Conference sessions. All three properties are within walking distance of each other.
Gettysburg is a very popular tourist location particularly in the summer months and space may be limited at these properties, especially on Saturday night. Please plan to make your overnight accommodations quickly to ensure a reservation! See additional overflow hotel information below for alternate properties.
 

Both hotels offer rooms with either two queen beds or one king; accessible guest rooms are also available. The Conference rate for all rooms is $149 per room, per night single or double occupancy. This rate does not include the six percent sales tax and five percent local occupancy tax. Parking at all facilities is complimentary.

The deadline to register with either the Wyndham Gettysburg or Courtyard Marriott Gettysburg is 5 p.m. on July 6, 2018 or when the room block is sold out, whichever comes first. Reservations made after July 6 are on a space available basis and Conference rates are not guaranteed. Check in time is 3 p.m. and check out time is noon. Late checkouts cannot be guaranteed for Wednesday. 

 

Direct Bill Information for Counties: Both the Wyndham and Courtyard offer counties the convenience of direct billing the county's hotel charges. First call the hotel reservations department to reserve a room or secure an overnight room online with a credit card. After the room reservation is made, prepare a letter on county letterhead stating that your county would like to establish direct billing, what charges the county will pay for, a list of county staff covered by the direct bill, their room reservation confirmation numbers and the dates of stay. Include your correct billing address and the county contact responsible for approving the final bill. Send this letter with the hotel's direct bill application (PDF) to Lindsey Wherley at lindsey.wherley@interstatehotels.com. Payment to both the Wyndham and Courtyard is due 30 days after the Conference. 

 

OVERFLOW HOTEL INFORMATION

These hotels are currently holding rooms for CCAP members for Saturday night, August 4. Please mention the group code or that you are attending the CCAP Annual Conference when making your reservation for the group rate.

  • Best Western Gettysburg
    (717) 334-1188
    Group Code - CCAPBW080418
    Room rates: Two Queens, $169 per night plus taxes; King, $159 per night plus taxes; hot breakfast included in room rates.
    Located four miles from the Wyndham Gettysburg
  • Country Inn & Suites by Radisson
    (717) 337-9518
    Group Code - County Commissioners
    Room rates: Two Queens, $175 per night plus taxes
    Located 5.1 miles from the Wyndham Gettysburg

 

These hotels may have rooms available but CCAP does not have a room block at these properties:

Additional local properties may be found at Destination Gettysburg.

2018 ANNUAL CONFERENCE SPONSORS 
 
Sponsorship opportunities (PDF) are available to interested vendors. The sponsorship contract (PDF) should be submitted no later than July 6 to ensure the full benefits of sponsorship are available. Thank you for your support!
Blue Ribbon Conference Sponsors
 
 
 
Patron Conference Sponsors 
 
 

QUESTIONS

 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x3334
Direct Phone: (717) 736-4734

 

Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771
jhunter@pacounties.org

 

Vendor or Academy Questions
Mandi Glantz
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org  

ACTIVITIES IN GETTYSBURG

For more information on Adams County and the surrounding countryside, please visit:

 

​EXHIBITORS/BOOTH SPACE

Information for Registered Exhibitors
Additional information is available for registered exhibitors including the booth selection process and drayage services such as electricity, alternate carpeting, shipping, etc.

ADDITIONAL VENDOR OPPORTUNITIES

Advertising
Sponsorship
Hospitality 
 CCAP Committee Meetings

CCAP ANNUAL AWARDS

All awards will be given out at the CCAP Annual Banquet on Tuesday, August 7:

Road and Bridge Safety Improvement Award Program

Information and brochure coming in June 2018!

Each year, CCAP, the Pennsylvania Highway Information Association (PHIA) and the PA Department of Transportation (PennDOT) work together to recognize the best road and bridge safety improvement projects undertaken by local governments across the commonwealth. 

SPECIAL EVENTS AND ACTIVITIES

CCAP Gift Room

All registered CCAP county members, guests and children have the opportunity to participate in prize drawings during the Conference. The drawing prizes are items donated by counties attending the Conference. Full details are available on the Gift Room Flyer (PDF).

 

Evening Event for All Conference Attendees, Monday August 6, 6 - 10 p.m. 

A Conference-wide event at the Gettysburg National Military Park Museum and Visitor Center will be held compliments of C.S. McKee. L.P. for all registered Conference attendees. The evening will start with cocktails in the lobby of the Visitor Center. Dinner, dessert and refreshments will be served at 6:30 p.m. with plenty of indoor and outdoor seating. After dinner there will be a short film and tour of the facility. Dress is summer casual. Please see the event flyer (PDF) for more information and RSVP directly to Mark Gensheimer at mgensheimer@csmckee.com to confirm your attendance.

 

Fun Run, Tuesday August 7, 6:30 a.m.

Our annual noncompetitive run/walk along the Gettysburg Gateway campus will be departing Tuesday morning, August 7 at 6:30 a.m. from the Wyndham's main lobby. Sign up at the CCAP registration desk on-site at the Conference to participate.

 

Gettysburg Winery and Battlefield Tour, Tuesday August 7, noon to 5:15 p.m.

The tour will start at the beautiful Hauser Estate Winery overlooking miles of farmland, orchards and forests in Adams County. Guests will enjoy a delicious catered lunch, a winery tour and a chance to do some tasting.

The group will depart the winery for a guided tour of the Gettysburg Battlefield by a certified guide. These highly trained guides are the only guides allowed on the battlefield and will share their vast expertise and knowledge on this tour put together just for our attendees.

The tour cost is $55 per person and includes transportation, a catered lunch, the winery tour and tasting plus our certified guide. Space is limited. Please sign up while completing your online Conference registration or contact Jeannette Hunter at (717) 736-4771.

  

Annual Golf and Sporting Clay Tournaments, Tuesday, August 7, 1 p.m.

Tuesday afternoon will feature the Annual Golf Tournament and the Sporting Clays Tournament.

The Annual Golf Tournament will be held at The Links at Gettysburg compliments of Mazzitti & Sullivan EAP Services, Inc., Cornerstone Advisors Asset Management, LLC and Scott + Scott Attorneys at Law, LLP. A putting contest will be held compliments of CGL Companies.

The Sporting Clays Tournament will be held at Central Penn Sporting Clays in Wellsville compliments of Emerald Advisers, Inc. & EmStone Advisers, LLC, Federated Investors, Marquette Associates, Inc. and Maher Duessel CPAs.

For both tournaments, there is no cost for CCAP registered county members and guests. Vendors pay an additional fee.  Lunch will be provided for participants.

Please see the registration flyers for each tournament to confirm your attendance: