Annual Conference Trade Show Registered Exhibitor Information
 
​Trade Show: August 16 - 17, 2020
Seven Springs Mountain Resort
Somerset County, PA

​

The CCAP Annual Conference Trade Show features more than 80 exhibit spaces for vendors who do business with Pennsylvania counties. A Welcome Reception is held in the exhibit area during the first night of the Conference and there is designated time with vendors during meals and refreshment breaks. Several prize drawings also occur in the exhibit hall.
​BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION

Visit the 2020 CCAP Annual Conference homepage for exhibitor and non-exhibitor registration links, agenda updates and information on Conference facilities, hotel reservations and additional details for all Conference attendees.
 
Each booth purchase includes two exhibitor personnel registrations. Booths are available and location is assigned on a first-come, first-paid basis. An electronic booth selection form will be sent to you upon completion of this online registration and submission of payment for booth space. 
 
PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.
 
All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 31, 2020 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 31, 2020; cancellations received after 4 p.m. on July 31 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.
 
 
Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 17, 2020. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested. Cancellations received between 4 p.m. on July 17 and 4 p.m. on July 31 will also be subject to an additional cancellation fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 31. Regardless of initial payment method, all refunds will be issued via check from CCAP.

INFORMATION FOR REGISTERED EXHIBITORS

 

BOOTH LOCATION SELECTION
 
 

DRAYAGE SERVICES

There are 73 booths on the main exhibit floor and 15 in the annex area that measure 8' deep by 10' wide and include one 6' black skirted table, two chairs, a head sign and a wastebasket. The 8' high back drape for booth spaces will be alternating red, gold, teal, blue, plum and white.

The exhibit area has only aisle carpeting; the flooring is concrete under the exhibits. Exhibitors may purchase carpeting, electricity and additional furniture using the electronic Exhibitor Service Kit (PDF). The Conference facility has complimentary Wi-Fi internet access in the exhibit area. Electricity and alternate carpeting for booth spaces is NOT included in the booth registration fee. Please use the exhibitor service kit to order these additional services.

 

  • Exhibitor Service Kit (PDF)
    Includes order forms for carpeting, electricity, additional furniture, shipping with drayage firm, etc. The deadline for ordering drayage services is July 31, 2020. Services may still be available after that date, but a late fee may be assessed. Please contact General Exposition Services (GES) at (610) 495-8866 and mention you are attending the CCAP Annual Conference and Trade Show and a customer services representative will assist you.

 
 
2020 ANNUAL CONFERENCE SPONSORS
 
Sponsorship opportunities (PDF) are available to interested vendors. The sponsorship contract (PDF) should be submitted no later than July 17 to ensure the full benefits of sponsorship are available. After July 17, please contact Mandi Glantz to confirm availability of benefits. Thank you for your support!
 
Blue Ribbon Conference Sponsors
 
 
 
 
White Ribbon Conference Sponsors
 
 
PA Counties Health Insurance Purchasing Cooperative - PCHIPC
Zelenkofske Axelrod LLC
 
Patron Conference Sponsor
  
PLGIT
QUESTIONS
 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x 3334
Direct Phone: (717) 736-4734
 
Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771
jhunter@pacounties.org
 
Vendor or Academy Questions
Mandi Glantz, CAE
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org 

​HOTEL RESERVATIONS

  
 
The deadline to reserve your room at Seven Springs Mountain Resort for the Conference group rate of $177 per room/per night for single or double occupancy, $222 per night for triple occupancy and $267 per night for quad occupancy is 5 p.m. on July 16, 2020, or until the room block is sold out, whichever comes first. Availability, as well as the Conference rate, cannot be guaranteed for reservations received after 5 p.m. on July 16. The rates listed do not include the 11 percent sales taxes on each room. Rates do include a breakfast buffet in the Slopeside Restaurant each morning.
 
For assistance or to check availability, please call the reservations department at (814) 352-7777.
 
Check in time is 4 p.m. and check out time is 11 a.m. Late checkouts cannot be guaranteed for Wednesday. The hotel will store your luggage until the Conference concludes.
 
Self parking is complimentary at Seven Springs Mountain Resort. Valet parking is available for $25 per stay.

ADDITIONAL ​VENDOR OPPORTUNITIES

Advertising

Sponsorship

Hospitality 

 CCAP Committee Meetings
ACTIVITIES IN SOMERSET COUNTY, PA
 
For more information on Somerset County and the Laurel Highlands, please visit:
 

​SPECIAL EVENTS AND ACTIVITIES

Evening Event for All Conference Attendees, Monday August 17, 6 - 10 p.m. 

A Conference-wide Mountain Barbecue will be held on the lower level of the resort's ski lodge compliments of C.S. McKee. L.P. for all registered Conference attendees. The evening will start at 6 p.m. at the lodge, a short walk from the hotel at the base of the ski slopes. Directional signs will help you to make your way to the barbecue. Dress is summer casual. Please RSVP directly to Mark Gensheimer at mgensheimer@csmckee.com to confirm your attendance.

Fun Run, Tuesday August 18, 6:30 a.m.

Our annual noncompetitive run/walk on Seven Springs' grounds will be Tuesday morning at 6:30 a.m. from the convention center's main lobby. Sign up at the CCAP registration desk on-site at the Conference to participate.
 
Flight 93 National Memorial Tour, Tuesday August 18, noon to 5 p.m.
 
Tour guests will enjoy a delicious catered lunch aboard the tour bus and a warm welcome by guides from the Laurel Highlands Visitors Bureau. Once the group arrives at the Flight 93 National Memorial, they will be greeted by staff from the National Park Service who will share the story of the memorial and how it was built. Visitors will be able to take a self-guided tour of the Visitor Center Complex and the Memorial Plaza including a 1/4-mile walkway along the crash site an debris field and the Wall of Names, located along the flight path. The last stop will be the Tower of Voices, a monument to the passengers and crew of Flight 93.
 
The group will depart and return from the conference center entrance of Seven Springs Mountain Resort. Be sure to wear comfortable walking shoes, dress in layers and bring sunscreen!
 
The tour cost is $50 per person and includes transportation and lunch. Space is limited - sign up on your online Conference registration form or contact Jeannette Hunter to add to your existing registration.
  
Annual Golf and Sporting Clay Tournaments, Tuesday, August 18, 1 p.m.
Tuesday afternoon will feature the Annual Golf Tournament and the Sporting Clays Tournament.
 
The Golf Tournament will be held at Seven Springs Golf Club compliments of Mazzitti & Sullivan EAP Services, Inc., Cornerstone Advisors Asset Management, LLC and Scott + Scott Attorneys at Law, LLP. A putting contest will be held compliments of CGL Companies.
 
The Sporting Clays Tournament will be held at Seven Springs Sporting Clays compliments of Emerald Advisers, LLC & EmStone Advisers, LLC, Federated Investors, Ford Business Machines, Inc., Maher Duessel CPAs and Marquette Associates, Inc.
 
Spots are limited!
 
For both tournaments, there is no cost for CCAP registered county members and guests. Vendors pay an additional fee. Lunch will be provided for participants.