Annual Conference Trade Show Registered Exhibitor Information
 
​Trade Show: August 5 - 6, 2018
Wyndham Gettysburg and Gateway Campus
Adams County, PA

The CCAP Annual Conference Trade Show features more than 82 exhibit spaces for vendors who do business with Pennsylvania counties. A Welcome Reception is held in the exhibit area during the first night of the Conference and there is designated time with vendors during meals and refreshment breaks. Several prize drawings also occur in the exhibit hall.

2018 CONFERENCE MATERIALS

Visit the 2018 CCAP Annual Conference homepage for a tentative agenda, information on Conference facilities, hotel reservations and additional details for all Conference attendees.

  • Promotional Brochure (PDF)
    Includes registration information, hotel and facility information, special events and vendor/exhibitor materials.

 

  • Current Exhibit Hall Booth Layout (PDF)
    At this time, exhibit space is currently filled to capacity. If you are interested in exhibiting at the 2018 trade show, please contact Mandi Glantz for more details and to be added to a wait list should space become available. You are also welcome to register to attend as a non-exhibiting vendor to participate in this year's Conference.

​BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION

At this time, exhibit space is currently filled to capacity. If you are interested in exhibiting at the 2018 trade show, please contact Mandi Glantz for more details and to be added to a wait list should space become available. You are also welcome to register to attend as a non-exhibiting vendor to participate in this year's Conference.
 
PAYMENT AND CANCELLATION POLICIES
 
Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.
 
All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 20, 2018 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 20, 2018; cancellations received after 4 p.m. on July 20 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.
 
 
Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 6, 2018. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 6, 2018; cancellations received after July 6 will be subject to an administrative fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 20. Regardless of initial payment method, all refunds will be issued via check from CCAP.
 
 
BOOTH LOCATION SELECTION
 
  • Booth Selection Form
    Submit the Booth Selection Form to indicate your preferred booth location in the exhibit area after registering for the Conference.

 

 

INFORMATION FOR REGISTERED EXHIBITORS

 

DRAYAGE SERVICES

There are 64 booths in the main hall that measure 8' deep by 8' wide and include one 6' black skirted table, two chairs, a head sign and a wastebasket. The 8' high back drape for booth spaces will be alternating red, beige, blue and gold. There are also 18 tabletop only displays in the foyer that include one 6' skirted table, two chairs, a head sign and a wastebasket. There will be no pipe-and-drape surrounding tabletop displays.

The exhibit area contains standard facility carpeting; alternate carpeting for individual booth spaces may be purchased at the expense of the exhibitor. The Conference facility has complimentary Wi-Fi internet access in the exhibit area. Electricity and alternate carpeting for booth spaces is NOT included in the booth registration fee. Please use the exhibitor service kit to order additional services.

 

  • Exhibitor Service Kit (PDF)
    Includes order forms for electricity, alternate carpeting, additional furniture, shipping with drayage firm, etc. The deadline for ordering drayage services is July 20, 2018. Services may still be available after that date, but a late fee may be assessed. Please contact General Exposition Services (GES) at (610) 495-8866 and mention you are attending the CCAP Annual Conference and Trade Show and a customer services representative will assist you.

 

2018 ANNUAL CONFERENCE SPONSORS
 
Sponsorship opportunities (PDF) are available to interested vendors. After July 6, please contact Mandi Glantz to confirm availability of benefits before submitting sponsorship contracts (PDF). Thank you for your support!
QUESTIONS
 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x 3334
Direct Phone: (717) 736-4734
 
Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771
jhunter@pacounties.org
 
Vendor or Academy Questions
Mandi Glantz
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org 

ACTIVITIES IN GETTYSBURG

For more information on Adams County and the surrounding countryside, please visit: 

​HOTEL RESERVATIONS

The Gateway Gettysburg campus, which encompasses the Wyndham Gettysburg, the Courtyard Marriott Gettysburg and the Gateway Theater, is the site of all CCAP Conference sessions. All three properties are within walking distance of each other.
 
Both the Wyndham and the Courtyard have very few rooms left in our Conference room blocks. If you are having issues making reservations online, we recommend that you call the hotel(s) directly. Recommended overflow properties within a five-mile radius of Conference headquarters are also listed below.
 

 

Both hotels offer rooms with either two queen beds or one king; accessible guest rooms are also available. The Conference rate for all rooms is $149 per room, per night single or double occupancy. This rate does not include the six percent sales tax and five percent local occupancy tax. Parking at all facilities is complimentary.

The deadline to register with either the Wyndham Gettysburg or Courtyard Marriott Gettysburg was 5 p.m. on July 6, 2018 or when the room block is sold out, whichever comes first. Reservations made after July 6 are on a space available basis and Conference rates are not guaranteed. Check in time is 3 p.m. and check out time is noon. Late checkouts cannot be guaranteed for Wednesday. 

 

OVERFLOW HOTEL INFORMATION

These hotels are currently holding rooms for CCAP members for Saturday night, August 4. Please mention the group code or that you are attending the CCAP Annual Conference when making your reservation for the group rate.

  • Best Western Gettysburg
    (717) 334-1188
    Group Code - CCAPBW080418
    Room rates: Two Queens, $169 per night plus taxes; King, $159 per night plus taxes; hot breakfast included in room rates.
    Located four miles from the Wyndham Gettysburg

  • Country Inn & Suites by Radisson
    (717) 337-9518
    Group Code - County Commissioners
    Room rates: Two Queens, $175 per night plus taxes
    Located 5.1 miles from the Wyndham Gettysburg

 

These hotels may have rooms available but CCAP does not have a room block at these properties:

Additional local properties may be found at Destination Gettysburg.

ADDITIONAL ​VENDOR OPPORTUNITIES

Advertising

  • Advertising in Conference Program
  • Deadline has passed

Sponsorship

Hospitality 

​SPECIAL EVENTS AND ACTIVITIES

Evening Event for All Conference Attendees, Monday August 6, 6 - 10 p.m. 

A Conference-wide event at the Gettysburg National Military Park Museum and Visitor Center will be held compliments of C.S. McKee. L.P. for all registered Conference attendees. The evening will start with cocktails in the lobby of the Visitor Center. Dinner, dessert and refreshments will be served at 6:30 p.m. with plenty of indoor and outdoor seating. After dinner there will be a short film and tour of the facility. Dress is summer casual. Please see the event flyer (PDF) for more information and RSVP directly to Mark Gensheimer at mgensheimer@csmckee.com to confirm your attendance.

 

Fun Run, Tuesday August 7, 6:30 a.m.

Our annual noncompetitive run/walk along the Gettysburg Gateway campus will be departing Tuesday morning, August 7 at 6:30 a.m. from the Wyndham's main lobby. Sign up at the CCAP registration desk on-site at the Conference to participate.

 

Gettysburg Winery and Battlefield Tour, Tuesday August 7, noon to 5:15 p.m.

The tour will start at the beautiful Hauser Estate Winery overlooking miles of farmland, orchards and forests in Adams County. Guests will enjoy a delicious catered lunch, a winery tour and a chance to do some tasting.

The group will depart the winery for a guided tour of the Gettysburg Battlefield by a certified guide. These highly trained guides are the only guides allowed on the battlefield and will share their vast expertise and knowledge on this tour put together just for our attendees.

The tour cost is $55 per person and includes transportation, a catered lunch, the winery tour and tasting plus our certified guide. Space is limited. Please sign up while completing your online Conference registration or contact Jeannette Hunter at (717) 736-4771.

  

Annual Golf and Sporting Clay Tournaments, Tuesday, August 7, 1 p.m.

Tuesday afternoon will feature the Annual Golf Tournament and the Sporting Clays Tournament.

The Annual Golf Tournament will be held at The Links at Gettysburg compliments of Mazzitti & Sullivan EAP Services, Inc., Cornerstone Advisors Asset Management, LLC and Scott + Scott Attorneys at Law, LLP. A putting contest will be held compliments of CGL Companies.

The Sporting Clays Tournament will be held at Central Penn Sporting Clays in Wellsville compliments of Emerald Advisers, Inc. & EmStone Advisers, LLC, Federated Investors, Marquette Associates, Inc. and Maher Duessel CPAs.

For both tournaments, there is no cost for CCAP registered county members and guests. Vendors pay an additional fee.  Lunch will be provided for participants.

Please see the registration flyers for each tournament to confirm your attendance: