Annual Conference Trade Show Registered Exhibitor Information
 
August 2, 2021
Hershey Lodge
Dauphin County, PA
 

​The CCAP Annual Conference Trade Show features more than 70 exhibit spaces for vendors who do business with Pennsylvania counties. There is designated time with vendors built into the Conference agenda. Several prize drawings also occur in the exhibit hall. 

 

2021 CONFERENCE MATERIALS
 
Visit the 2021 CCAP Annual Conference homepage for agenda updates and information on Conference facilities, hotel reservations and additional details for all Conference attendees.
 

 

  • CCAP Events Mobile App
    We will be using the CCAP Events mobile app for all Conference materials in lieu of a printed program. All Conference attendees received information via email on how to download the app. Instructions will also be provided at the Conference Registration Desk.

 

COMMITMENT TO WELL-BEING
CCAP is committed to taking precautions that provide a safe environment for all event attendees and staff. The association has developed Commitment to Well-Being guidelines and safety practices that all registered attendees are expected to follow. By checking the boxes during the online registration process, you are agreeing to adhere to these guidelines and safety practices.  
 
PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.
 
All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 16, 2021 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 16, 2021; cancellations received after 4 p.m. on July 16 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.
 
 
Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 5, 2021. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested. Cancellations received between 4 p.m. on July 5 and 4 p.m. on July 16 will also be subject to an additional cancellation fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 16. Regardless of initial payment method, all refunds will be issued via check from CCAP.

INFORMATION FOR REGISTERED EXHIBITORS

 

DRAYAGE SERVICES

There are 72 booths on the exhibit floor that measure 8' deep by 10' wide and include one 8' black skirted table, two chairs, a head sign and a wastebasket. The 8' high back drape for booth spaces will be alternating red, gold, kelly green, blue, and white.

The exhibit area has standard facility carpeting. Exhibitors may purchase alternate carpeting, electricity and additional furniture using the electronic Exhibitor Service Kit. The Conference facility has complimentary Wi-Fi internet access in the exhibit area. Electricity and alternate carpeting or furniture for booth spaces is NOT included in the booth registration fee. Please use the exhibitor service kit that will be sent to you directly from Hershey Expositions following your booth registration to order these additional services.

Please contact Hershey Expositions at (717) 508-5926 and mention you are attending the CCAP Annual Conference and Trade Show if you have questions regarding drayage services or orders.

THANK YOU TO OUR
2021 ANNUAL CONFERENCE SPONSORS 

QUESTIONS
 
Conference Program Questions
Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x3334
Direct Phone: (717) 736-4734
 
Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315
Direct Phone: (717) 736-4771
 
Vendor or Academy Questions
Mandi Glantz, CAE
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org  
 

HOTEL RESERVATIONS

  
 
The deadline to reserve rooms at the Hershey Lodge for the Conference group rate was July 9, 2021, and the block is now sold out. The Lodge does not have a waiting list, but you may contact the hotel at (855) 729-3108 to check for cancellations. Alternate lodging options in the Hershey area are listed below.
 
Check in time is 4 p.m. and check out time is 11 a.m. Late checkouts cannot be guaranteed for Wednesday. The Lodge will store your luggage until the Conference concludes.
 
Self parking at the Lodge in any surface lot is complimentary. Valet parking in the parking garage is available for $27 per day.
 
Alternate Hotel Options in Hershey
The Hershey Lodge has compiled a list of several hotesl in close proximity to the Lodge. Please contact the individual hotesl to inquire about their rates over the CCAP Annual Conference dates. CCAP has not established blocks at the alternate hotels.
 
115 Museum Drive
Hershey, PA 17033
(717) 583-2222
 
515 East Chocolate Avenue
Hershey, PA 17033
(717) 533-1750
 
749 East Chocolate Avenue
Hershey, PA 17033
(717) 533-8400
 
550 East Main Street
Hummelstown, PA  17036
(717) 566-9292
 
204 Hillcrest Road
Hershey, PA 17033
(717) 531-2401

ADDITIONAL VENDOR OPPORTUNITIES

Advertising

There will be no printed Conference Program distributed on-site this year. A Conference Supplement will be printed and mailed with the Fall edition of Pennsylvania County News magazine (mid-October) to the full CCAP membership.

Sponsorship
Deadline has passed for sponsorship opportunities

  • Conference Sponsorship Opportunities
  • Conference Sponsorship Contract

Hospitality

Vendor Night - Monday, August 2 

CCAP has not scheduled any events this evening to allow vendors to host public or private hospitality functions or events.
SPECIAL EVENTS AND ACTIVITIES
 
Annual Golf Outing
Colonial Country Club
Sunday, August 1
Tee Times Between 1 and 3:30 p.m.
 
Mazzitti & Sullivan EAP Services, Cardinal Crossings, and CGL Companies, invite you to enjoy a round of golf on Sunday, August 1 as part of the CCAP Annual Conference. The Colonial Country Club is about 13 miles (a 20-minute drive) from the Hershey Lodge. It is a well-known and enjoyable course. Because of the fluid nature of this year's event, this will not be a tournament. There are limited tee times for Sunday afternoon. County elected officials and staff will get first priority for tee times. As space permits, times will be opened to vendor participants. Response is required by July 1 to lock in a tee time; tee times are available between 1 and 3:30 p.m.
 
Please RSVP by July 1 to Chuck Mazzitti via email or call (717) 503-3607. When responding, please indicate your tee time preference (between 1 and 3:30 p.m.) and if you are requesting playing partners. We look forward to seeing you on the course!

Conference-Wide Evening Event
Hershey Country Club
Monday, August 2 at 6 p.m. 
 
CS McKee invites all Conference attendees to enjoy an evening of fun and relaxation on Monday evening of the Conference at the Picard Grand Pavilion, at the Hershey Country Club. The evening will start at 6 p.m. with cocktails and dinner at 6:30 p.m. with plenty of indoor and outdoor seating complimented by beautiful views. CS McKee will provide guests with driving direction to the pavilion, located approximately 3.9 miles from the Hershey Lodge. Dress is summer casual.
Please RSVP with your attendance plans to Mark Gensheimer by July 22. We look forward to seeing all Conference attendees at the event!
 
ACTIVITIES IN DAUPHIN COUNTY, PA
For more information on Dauphin County and the surrounding countryside, please visit: