Annual Conference Trade Show Registered Exhibitor Information

Trade Show: August 4 - 5, 2019

Santander Arena

Berks County, PA

The CCAP Annual Conference Trade Show features more than 80 exhibit spaces for vendors who do business with Pennsylvania counties. A Welcome Reception is held in the exhibit area during the first night of the Conference and there is designated time with vendors during meals and refreshment breaks. Several prize drawings also occur in the exhibit hall.

The 2019 CCAP Annual Conference and Trade Show will be held August 4 - 7 in Reading - Berks County, PA. A tentative agenda and registration information will be available in March 2019.

BOOTH SPACE PURCHASE AND EXHIBITOR REGISTRATION

At this time, exhibit space is currently filled to capacity and online registration is closed.

To make changes to an existing registration or to submit a new registration, please contact Mandi Glantz (717) 736-4739. Changes to existing registrations after 4 p.m. on August 2 will need to be administered on-site. Please review the On-Site Changes to Registered Exhibitor Personnel (PDF) for further information.

The on-site registration desk is located in the Assembly Area of the Wyndham Gettysburg and will be open:

Sunday, August 5
Noon to 6:30 p.m.
Monday, August 6
8 a.m. to 3 p.m.
Tuesday, August 7
8 to 11 a.m.
Wednesday, August 8
8 to 11 a.m.

PAYMENT AND CANCELLATION POLICIES

Advance payment of all fees is required prior to the Conference. No booth assignments will be made and no badges or meal tickets will be issued until payment in full is received. Registrations are transferable to another individual prior to the Conference start date; registered no-shows will be billed. Please understand that we must adhere to these deadlines and policies in order to ensure accurate registration and hotel planning.

All cancellations must be submitted via email to Jeannette Hunter and must be received by 4 p.m. on July 20, 2018 to qualify for a refund. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 20, 2018; cancellations received after 4 p.m. on July 20 cannot be refunded. Regardless of initial payment method, all refunds will be issued via check from CCAP.

On-Site Changes to Registered Exhibitor Personnel (PDF)

Cancellation of Booth Space: Cancellations must be submitted via email to Mandi Glantz and must be received by 4 p.m. on July 6, 2018. No telephone cancellations will be accepted. A $50 administrative fee will be deducted from each refund requested per valid cancellation if received prior to 4 p.m. on July 6, 2018; cancellations received after July 6 will be subject to an administrative fee of 20 percent of the booth space purchase price. No refunds will be issued for cancellations received after 4 p.m. on July 20. Regardless of initial payment method, all refunds will be issued via check from CCAP.

At this late date, firms registering for booth space will not be included in the Exhibitor Directory which has gone to print.

BOOTH LOCATION SELECTION

Booth Selection Form
Submit the Booth Selection Form to indicate your preferred booth location in the exhibit area after registering for the Conference.

Current Exhibit Hall Map Layout (PDF)

CONFERENCE REGISTRATION

Online registration is now closed. To make changes to an existing registration or to submit a new registration, please contact Mandi Glantz (717) 736-4739. Changes to existing registrations after 4 p.m. on August 3 will need to be administered on-site.

The on-site registration desk is located in the Assembly Area of the Wyndham Gettysburg and will be open:

Sunday, August 5
Noon to 6:30 p.m.
Monday, August 6
8 a.m. to 3 p.m.
Tuesday, August 7
8 to 11 a.m.
Wednesday, August 8
8 to 11 a.m.

PAYMENT AND CANCELLATION POLICIES

Changes to Registered Exhibitor Personnel (PDF)

2019 ANNUAL CONFERENCE SPONSORS

Sponsorship opportunities are available to interested vendors. The outline of opportunities and the sponsorship contract will be made available in January 2019. Thank you for your support!

QUESTIONS

Conference Program Questions

Terry Cochran
Senior Meeting Planner
Office Phone: (717) 526-1010 x 3334

Direct Phone: (717) 736-4734

tcochran@pacounties.org

Registration Questions
Jeannette Hunter
Finance/Accounting Associate
Office Phone: (717) 526-1010 x 3315

Direct Phone: (717) 736-4771
jhunter@pacounties.org

Vendor or Academy Questions
Mandi Glantz
Director of Member and Vendor Relations
Office Phone: (717) 526-1010 x 3339
Direct Phone: (717) 736-4739
mglantz@pacounties.org

HOTEL RESERVATIONS

The Gateway Gettysburg campus, which encompasses the Wyndham Gettysburg, the Courtyard Marriott Gettysburg and the Gateway Theater, is the site of all CCAP Conference sessions. All three properties are within walking distance of each other.

Both the Wyndham and the Courtyard have very few rooms left in our Conference room blocks. If you are having issues making reservations online, we recommend that you call the hotel(s) directly. Recommended overflow properties within a five-mile radius of Conference headquarters are also listed below.

Wyndham Gettysburg (Headquarters Hotel)
(717) 339-0020
Courtyard Marriott Gettysburg (Overflow Property)
(717) 334-5600

Both hotels offer rooms with either two queen beds or one king; accessible guest rooms are also available. The Conference rate for all rooms is $149 per room, per night single or double occupancy. This rate does not include the six percent sales tax and five percent local occupancy tax. Parking at all facilities is complimentary.

The deadline to register with either the Wyndham Gettysburg or Courtyard Marriott Gettysburg was 5 p.m. on July 6, 2018 or when the room block is sold out, whichever comes first. Reservations made after July 6 are on a space available basis and Conference rates are not guaranteed. Check in time is 3 p.m. and check out time is noon. Late checkouts cannot be guaranteed for Wednesday. Please be aware that both hotels charge a $20 check in fee if you are checking in before 1 p.m.

OVERFLOW HOTEL INFORMATION

These hotels are currently holding rooms for CCAP members for Saturday night, August 4. Please mention the group code or that you are attending the CCAP Annual Conference when making your reservation for the group rate.

Best Western Gettysburg
(717) 334-1188
Group Code - CCAPBW080418
Room rates: Two Queens, $169 per night plus taxes; King, $159 per night plus taxes; hot breakfast included in room rates.
Located four miles from the Wyndham Gettysburg
Country Inn & Suites by Radisson
(717) 337-9518
Group Code - County Commissioners
Room rates: Two Queens, $175 per night plus taxes
Located 5.1 miles from the Wyndham Gettysburg

These hotels may have rooms available but CCAP does not have a room block at these properties:

Days Inn Gettysburg
(717) 334-0030
Located 3.2 miles from the Wyndham Gettysburg
Hampton Inn Gettysburg
(717) 338-9121
Located 3.2 miles from the Wyndham Gettysburg
Hilton Garden Inn
(717) 334-2040
Located 3.2 miles from the Wyndham Gettysburg
Quality Inn - Gettysburg Battlefield
(717) 334-1103
Located 3.2 miles from the Wyndham Gettysburg

Additional local properties may be found at Destination Gettysburg.

SPECIAL EVENTS AND ACTIVITIES

Evening Event for All Conference Attendees, Monday August 6, 6 - 10 p.m.

A Conference-wide event at the Gettysburg National Military Park Museum and Visitor Center will be held compliments of C.S. McKee. L.P. for all registered Conference attendees. The evening will start with cocktails in the lobby of the Visitor Center. Dinner, dessert and refreshments will be served at 6:30 p.m. with plenty of indoor and outdoor seating. After dinner there will be a short film and tour of the facility. Dress is summer casual. Please see the event flyer (PDF) for more information and RSVP directly to Mark Gensheimer at mgensheimer@csmckee.com to confirm your attendance.

Fun Run, Tuesday August 7, 6:30 a.m.

Our annual noncompetitive run/walk along the Gettysburg Gateway campus will be departing Tuesday morning, August 7 at 6:30 a.m. from the Wyndham's main lobby. Sign up at the CCAP registration desk on-site at the Conference to participate. An outline of the route is available on the Fun Run/Walk flyer (PDF).

Gettysburg Winery and Battlefield Tour, Tuesday August 7, noon to 5:15 p.m.

The tour will start at the beautiful Hauser Estate Winery overlooking miles of farmland, orchards and forests in Adams County. Guests will enjoy a delicious catered lunch, a winery tour and a chance to do some tasting.

The group will depart the winery for a guided tour of the Gettysburg Battlefield by a certified guide. These highly trained guides are the only guides allowed on the battlefield and will share their vast expertise and knowledge on this tour put together just for our attendees.

The tour cost is $55 per person and includes transportation, a catered lunch, the winery tour and tasting plus our certified guide.

This tour is now sold out; no tickets will be available on site at the Conference. Contact Jeannette Hunter at (717) 736-4771 with questions.

Annual Golf and Sporting Clay Tournaments, Tuesday, August 7, 1 p.m.

Tuesday afternoon will feature the Annual Golf Tournament and the Sporting Clays Tournament.

The Annual Golf Tournament will be held at The Links at Gettysburg compliments of Mazzitti & Sullivan EAP Services, Inc., Cornerstone Advisors Asset Management, LLC and Scott + Scott Attorneys at Law, LLP. A putting contest will be held compliments of CGL Companies.

The Sporting Clays Tournament will be held at Central Penn Sporting Clays in Wellsville compliments of Emerald Advisers, Inc. & EmStone Advisers, LLC, Federated Investors, Marquette Associates, Inc. and Maher Duessel CPAs.

For both tournaments, there is no cost for CCAP registered county members and guests. Vendors pay an additional fee. Lunch will be provided for participants.

Please see the registration flyers for each tournament to confirm your attendance:

Vendor Golf Registration (PDF)
Sporting Clays Registration (PDF)