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| Position Summary: The Clerk to County Council directs all staff support services personnel for the County Council. The full time position is responsible for facilitating the legislative process for Council members, individually and collectively, and ensuring that appropriate protocol is followed. Support for the Management Team is accomplished through working with executive staff and administrative staff. Clerk to County Council is the position responsible for recording and filing the proceedings and papers of County Council, attesting to all official actions of County Council, and possessing related powers and duties. The position is responsible for administrative direction and working with confidential and controversial information. The Clerk shall be highly motivated, exceptionally organized and attentive to detail. The Clerk will be responsible for performing research on county related issues and preparing memoranda summarizing findings and outlining various options for council.
Essential Duties and Responsibilities: The Clerk to County Council shall record and file the proceedings and paper of County Council, attest to all its official actions, and retain the statutory duties of the Chief Clerk as they relate to legislative functions to the extent they are not inconsistent with the provisions, spirit, and purpose of the Charter. The Clerk to County Council shall perform and carry out any and all other duties and responsibilities assigned by the Charter, by the Administrative Code, by any other ordinance, resolution, or motion of County Council, by the Chair of County Council, or by applicable law. The Chair of County Council or his/her designee shall supervise the Office of Clerk to County Council.
Duties shall include, but not be limited to:
-Finalizing County Council meeting agendas: After the County Manager and Council Chair have agreed upon the agenda, the Clerk to County Council shall finalize the agenda, publicize it, communicate it and relevant documents to Council Members, and prepare copies for expected attendance at meetings.
-Recording meetings of County Council, and make recordings available for review.
-Preparing action minutes of meetings and promptly disseminating draft copy to Council for review.
-Attending other meetings: The Clerk will attend appropriate meetings as a representative for Council as directed, and provide a summary of each meeting for Council review.
-Communicating: Any communications to the Clerk to County Council Office will be disseminated promptly to the appropriate party(ies).
-Maintaining current Calendar: The Clerk shall maintain a current calendar of meetings, events, etc. on the county website.
-Preparing resolutions and written documents: The Clerk shall be responsible for preparing all written documents as directed by the appropriate County Council member.
-Maintaining Authorities, Boards and Commissions information: The Clerk shall be responsible for updating and maintaining complete information for each Authority, Board or Commission under the County operations or serving the County . The information may include member information, articles and/or by-laws, meeting minutes, and any other necessary information. The Clerk shall receive and maintain applications from individuals interested in serving on Authorities, Boards and Committees to which the Council makes appointments and shall promptly provide information about new applications to the Council liaison on an ongoing basis.
-Preparing Ceremonial documents/proclamations: The Clerk shall be responsible for writing, preparing and printing all ceremonial documents/proclamations for presentations.
-Issuing meeting notifications: The Clerk shall notify all Council members of meeting dates, times and locations prior to the scheduled meeting.
-Providing support services to County Council.
-Performing all other duties as assigned.
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Human Resources Department
HR-office@luzernecounty.org
Human Resources Department
Luzerne County Courthouse
200 N River St.
Wilkes Barre, PA. 18711-1001
(570) 825-1509
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