CCAP Update
Update Archives​​​​​​​​​​​​​​​​
Volume 13 Issue 5
   March 8, 2018
An e-newsletter of the
County Commissioners Association of Pennsylvania
                            THE VOICE OF PENNSYLVANIA COUNTIES
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Rural Loan Program Available
The USDA Community Facilities Program, available across Pennsylvania to communities under 20,000 population, provides affordable funding to develop essential community facilities in rural areas under 20,000 population. The loan rate is now 3.5 percent (subject to change) and would be fixed for the life of the loan. Terms can be up to 40 years for acquisition or renovation of real estate and useful life if equipment purchase. 

This loan program has no fees or prepayment penalties and the rate is fixed for the life of the loan. Another highlight is USDA funds does not require prevailing wages.Grant funding can be considered if the communities served have a MHI of less than $48,247 and it is highly competitive and awarded based on eligibility, financial need, availability of funds, and are a maximum of $50,000. 

Some things you can do with Community Facilities loan include purchase, construct, and/or improve essential community facilities; computer and technology upgrades; construction, acquisition, or rehabilitation of facilities and ADA compliance; parking and paving improvements; HVAC equipment, electrical upgrades, emergency generators; interior improvements; and training equipment.Please know all applications are considered as loan only first. Visit here to check out our Community Facilities website
Warm Hand-off Summits Scheduled
The Commonwealth of Pennsylvania will be convening six half-day regional summits to address Warm Hand-off for Opioid Overdose Survivors. These summits will bring together stakeholders from the public and private sector across a range of disciplines to collaborate on ways to ensure the seamless transfer of opioid overdose survivors from emergency care to the treatment provider. The agenda includes success stories from those on the front lines of the battle against this epidemic, opportunities for peer-to-peer learning and much more, with one or more cabinet officials in attendance.

Registration for each summit will close one week prior to the event, so please register early. There is no fee to attend each summit; however, registration is required for attendance. Due to the large number of entities to be represented, please limit participation to a few individuals from your county:
  • From the SCA, one individual per county who serves in a decision-making capacity within the SCA
  • From the County Health Department, one individual who serves in a decision-making capacity
  • One county commissioner or council member
  • The county director of Veterans Affairs or a representative from that office
  • The executive director of the Area Agency on Aging or a representative from that office
  • One individual from the Coroner/Medical Examiner's office
To view event details and register for the Warm Hand-off Regional Summit in your area, please use the appropriate link below. After clicking on the link, review the Event Details and click on the "Register" button. If you do not have an account with the Hospital and Healthsystem Association of Pennsylvania (HAP), click "Someone Else." 
Those who attend this summit will experience the spirit of collaboration as they stand together to stop the cycle of opioid overdose and clear the path to treatment for survivors. Questions regarding these summits may be emailed to
Corman, Costa, Saylor and Miller at Spring Conference 
CCAP's 2018 Spring Conference at the Hilton Harrisburg, March 18-20, features sessions on courts, elections, SAVIN, forensic beds, vehicle automation, purchasing, conservation districts, risk management, social media and public meetings, liability and much more. A special legislative panel will feature Senator Jake Corman, Senator Jay Costa and Representative Stan Saylor. Department of Human Services Acting Secretary Teresa Miller also will provide an update including plans for consolidation of the DHS and Health departments, the state/county partnership and forensic services.

The deadline to register online with CCAP is 4 p.m. March 9, 2018. Registration requests received after this deadline will be assessed a $25 late fee, so please get your registrations in early!

We are pleased to extend this special offer to our members who are currently enrolled in CCAP's Academy for Excellence in County Government, or if you enroll in the Academy program before March 18, 2018: register and attend the 2018 CCAP Spring Conference and you will receive a refund of $20 mailed to you after the Conference!

To reserve your overnight room at the Hilton Harrisburg, please follow the link on our website under the 2018 Spring Conference, or you can access the hotel webpages from the last page of the CCAP online Conference registration. The Conference group rate is $139 per room/per night plus 11 percent tax, and the deadline to reserve your room is February 24, 2018.

If you have questions about the CCAP Spring Conference agenda, please contact Karen Sweigard
, director of meetings and education,

For registration questions, please contact Jeannette Hunter, finance/accounting associate and conference registrar, Associate members and vendors, please contact Mandi Glantz, director of member and vendor relations,
Performance Metrics in Counties
The National Association of Counties (NACo) Counties Futures Lab recently released Building Trust: Performance Metrics in Counties. The report highlights the different ways counties track their performance, identify priorities and measure progress, all for the sake of improving county government operations and increasing transparency. The report features county performance measurement procedures from four different counties as case studies.

Prince George's County, Md. developed a CountyStat team dedicated to improving government transparency and county services. The CountyStat team has been instrumental in tackling challenges in the county's most at-risk communities through programs such as the Transforming Neighborhoods Initiative (TNI).

McHenry County, Ill's performance measurement process is integrated into their budgeting process. The process has allowed the county to optimize their resource utilization and to operate with a "no growth" budget.

Douglas County, Nev. implemented its Economic Vitality Plan with the county's priorities in mind from the start. The county brought together business, government and nonprofit leaders to take on projects that would foster economic development while preserving the county's natural beauty.

Catawba County, N.C. created a performance dashboard that helps the county allocate its resources more efficiently. The county's performance measurement process has allowed its departments to transition to outcome-driven budgeting and increase the county's impact.
Act 13 Usage Reports Due April 16
Local Government Unconventional Gas Well Fund Usage Reports required under Act 13 of 2012 will be due to the PUC by April 16, 2018. The deadline is typically April 15, but since it falls on a Sunday this year the PUC will extend the deadline by one day until April 16.
All Local Government Unconventional Gas Well Funds received in 2017 must be reported (note: PUC will refer to these as the  2016 fees since they were based on wells in production in 2016). Funds received in prior years should NOT be reported on this usage report.
In addition, any funds received by a county from the Marcellus Legacy Fund for open space purposes or at-risk bridges should not be reported on the usage report submitted to the PUC.
Details about the usage reports, including all necessary information regarding the online and paper reporting systems, can be found in CCAP's recently updated Act 13 Frequently Asked Questions or on our Act 13/Shale Gas Resources web page
Court Interpreter Services Application Due April 1
The Administrative Office of Pennsylvania Courts' Court Interpreter Services Grant is designed to assist the judicial districts in the provision of language access services to deaf and limited English proficient court users. State funds help to defray expenses for in-person interpreters, telephone interpreters and other language access services such as access material production, bilingual signage and translation of court documents. 

Applications for reimbursement are due by April 1. Payment will be received by counties no later than June 30, 2018. Contact mary.vilter@pacourts.usor call (717) 231-3300, x6657 for a procedure manual, application or more information. 
Spring Workshop Season
The CCAP Insurance Programs will be offering a full slate of excellent training opportunities starting this month. This season we are offering sessions on defensive driving, major challenges for management in 2018, policies and procedures, employee performance issues and our popular HR Boot Camp and Prison Risk Management Workshop.

Registration is now open! You should have already received your copy of the GLIMPSE. If you would like additional copies please contact Linda Rosito.

For a complete listing of our risk management trainings, dates and location please see the chart below:

22 Defensive Driving, Lewiston                  
27 Controlling Workers Compensation Costs, State College 

KEYS: Feedback, Problem Employees and Discipline - OH MY!, Scranton
The County as Employer: Major Challenges for Management in 2018, CCAP, Harrisburg  
10 KEYS: Feedback, Problem Employees and Discipline - OH MY!, Cranberry Township    
17 KEYS: Feedback, Problem Employees and Discipline - OH MY!, Lewisburg
22 KEYS: HR Boot Camp, CCAP, Harrisburg
24 Prison Risk Management Workshop, Hershey

County Risk Management Council, Cranberry Township 

We continue to collaborate with The Academy for Excellence in County Government. This spring we offer additional opportunities to fulfill several of your required courses as well as to pick up some additional elective credits. 

Questions? Contact Linda Rosito, Risk Management Training Director at (717) 736-4728. 
Proclaim National Library Week
This Pennsylvania Library Association media toolkit can assist county commissioners with proclaiming National Library Week, April 8-14, 2018, which places a spotlight on the changing role of libraries, librarians and library workers. Libraries aren't just book repositories or places of quiet study, but also community centers that provide refuge and fuel creativity and civic engagement. Patrons and visitors can collaborate, use new technologies, acquire current skills, access online classes, and connect with other community members. Last year, nearly 20 counties participated. Sign on and join the fun. 
PAAV Summit Registration Open
The 2018 Pennsylvania Automated Vehicle Summit will be held Monday and Tuesday, April 9-10, at the DoubleTree by Hilton Hotel in Pittsburgh. As highly automated vehicles grow in public awareness, automated vehicle technology offers the promise of a mobility revolution. Join this public discussion on critical issues facing community and regional infrastructure planning and workforce development as we explore the future of automated vehicles. The 2018 summit will focus on local planning and economic development, workforce education and training, and safety. Capacity is limited. Early registration fee discounts end on February 23, 2018. Online registration closes on April 2, 2018. 
Update on Permanent Electronic Records
Almost a year ago, the County Records Committee approved a policy to allow county offices to keep permanent records in electronic format. The policy has some strict requirements, including keeping a Security Preservation Copy in PDF/A and having multiple backups. The Pennsylvania Historical and Museum Commission (PHMC) had a presentation on how counties are implementing the policy in October 2017 at the Archives & Records Management Seminar.The policy was met with enthusiasm and questions. An FAQ list is available and frequently updated on the PHMC website.

Those who implement the new policy should remember that county offices must send a form to the PHMC stating that they will be keeping permanent records in electronic format and will be following the policy. The form Appendix II(c) can be found at the end of the PHMC County Manual and must be completed for each records series that will be kept using the permanent electronic policy. Counties are still free to keep paper or follow the microfilming standards. The permanent electronic records policy is an additional option. In fact, some offices may find that due to the policy requirements, some permanent records may not be suitable for storage in electronic form. The electronic records policy can be found in the County Manual, along with the implementation guidelines. For any question regarding the policy or records retention in general, please contact (717) 783-7330 or
Welcome New CCAP Associate Members
PA Counties Health Insurance Purchasing Cooperative - PCHIPC was launched in October 2005 with three counties. Today there are 19 counties that represent 8,450 county employees. Membership is open to any Pennsylvania county as well as any county agency created under the Intergovernmental Cooperation Act. It is governed by a Board of Directors made up of a representative from each of the member counties. Each member has a vote in governing PCHIPC. The program has been successful due to total transparency of claim data and surplus returns that have generated cost savings to member counties.
Trane is an industry leader in commercial HVAC solutions. Our solutions reliably improve indoor environmental quality while providing energy efficient air conditioners, chiller systems, and controls plus HVAC parts and supplies. Trane not only provides solutions for new systems, but also provides HVAC service, temporary cooling with equipment rentals, chiller upgrades, performance contracting, advanced building controls and more. 
2018 CCAP Annual Sponsors
CCAP is pleased to offer a variety of opportunities to vendors who wish to do business with Pennsylvania counties including participation in the associate membership program, TechNet membership program, conference attendance and sponsorship, advertising in Pennsylvania County News magazine, and more. There is also an opportunity to participate in a bundled package which includes a variety of year-round benefits for firms looking to increase their exposure among Pennsylvania county officials. CCAP welcomes the following vendors who have signed on as 2018 participants in the annual sponsorship packages. We thank them for their support of CCAP and Pennsylvania's counties. For more information about our vendor opportunities, please contact Mandi Glantz, director of member and vendor relations, at (717) 736-4739 or

- AT&T
In The News
CCAP Events
For a complete listing of upcoming events refer to the CCAP website.
NACo Webinars
Registration is now open for the following NACo webinars:
Recordings of webinars from the past six months are available. To access these recordings, or for additional details and course registration information, please visit
Job Postings
As counties notify us of current vacancies we post them on CCAP's website and list them below.
Additional information on each posting can be found by clicking on the name of the vacancy you are interested in. To submit a job posting, refer to the CCAP Job Postings webpage. For additional information on submitting a job posting contact Mandi Glantz.
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